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City of Holton - City Commission Minutes
2003


MINUTES OF THE JANUARY 6, 2003 CITY COMMISSION MEETING The City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, January 6, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the December 16, 2002 and December 31, 2002 meetings were approved as written. DAN MEHRINGER DONATION FOR PRAIRIE LAKE: Dan Mehringer met with the Commission stating his family would like to make a donation to Prairie Lake in memory of Don Oldehoeft in the form of a purple martin house. Mr. Mehringer is asking the City match his donation with additional martin houses. Janet Zwonitzer moved the City of Holton accept the gift and agree to matching the donation. James Jacobs seconded the motion. Vote thereon: all, yes. COMMISSION FOR ACCREDITATION FOR LAW ENFORCEMENT AGENCIES, INC.: The Police Department in its efforts to improve the agency would like to explore the possibility of becoming an accredited law enforcement agency. An application packet may be obtained at a cost of $150. with instructions for a self-assessment which is approximately a 15 month process. A Department must meet 96 standards to be accredited. Should the Department become accredited, a fee of $1300. for 3 years would be required. James Jacobs moved the Department proceed with the application process. Rodney Miller seconded the motion. Vote thereon: Miller, Mulroy, Jacobs and Ketron, yes: Zwonitzer, no. Motion carried. WATER TOWER ATTACHMENT AGREEMENT: Giant Communications has indicated its interest in proceeding with an agreement with the City for a water tower attachment. Jim Ketron moved Giant Communications be allowed an attachment to the water tower with the same arrangements and requirements as Doug’s Electronics. Janet Zwonitzer seconded the motion. Vote thereon: Mulroy, Zwonitzer, Jacobs and Ketron, yes; Miller, no. Motion carried. PRAIRIE PICKERS FESTIVAL: Jim Ketron moved the City allow the use of Prairie Lake for the Prairie Pickers Festival on June 12 - June 15, 2003. James Jacobs seconded the motion. Vote thereon: all, yes. PARK AND RECREATION DEPARTMENT GRANT: Janet Zwonitzer moved the Park and Recreation Department be allowed to apply for a grant in the amount of $1500.00 to be used for an after school program. The program would allow for use of the Park and Recreation building for supervised time after school with crafts, games, and homework. Funding will be available March 1, 2003. James Jacobs seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE JANUARY 21, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Tuesday evening, January 21, 2003. Commissioners Janet Zwonitzer, Jim Ketron and James Jacobs were present. Commissioner Rodney Miller being absent. Mayor Rich Mulroy called the meeting to order. Minutes of the January 6, 2003 meeting were approved as written. GOVERNOR’S PROPOSED REDUCTION IN STATE TRANSFER PAYMENTS: The Commission was advised that the Governor announced in her state of the state message that demand transfer from the state to cities and counties will not be included in the 2004 budget. The revised reductions in state aid will breakdown for the City as follows: 2002 2003 2004Est. $21,966. $77,698. $38,849. U.S.D. 336 FIBER OPTIC AGREEMENT: The final agreement between U.S.D. 336 and the City has been prepared for the fiber optic project. The school board accepted the agreement at its last regular meeting in January. Legal council for the school district and the city have reviewed and approved the agreement. Janet Zwonitzer moved the City accept the Aerial Fiber Optic agreement between U.S.D. #336 and the City of Holton. James Jacobs seconded the motion. Vote thereon: all, yes. EMPLOYEE HEALTH INSURANCE: The City has received its renewal quote for employee health insurance from Blue Cross/Blue Shield. The renewal rate for health insurance is 36 percent higher than 2002. The City had budgeted for a 20 percent increase for 2003 with the employee contributing 10 percent of the policy premium rather than the current 5 percent. A survey of the employees indicates that the majority of the policy holders prefer keeping the current insurance coverage by paying an additional amount and not giving up a cost of living increase. In order to keep the current coverage, it would require a split of 80/20 between the City and the employees. James Jacobs moved the City approve the renewal for health coverage with Blue Cross/Blue Shield with a split of 80/20 with the covered employees. Jim Ketron seconded the motion. Vote thereon: all, yes. COLA: The City of Holton has allowed for a 2 percent adjustment for Cost of Living Adjustment for all employees in the 2003 budget. Janet Zwonitzer moved the City adopt Resolution 03-R001, allowing for a 2% Cost of Living Adjustment for all employees. Jim Ketron seconded the motion. Vote thereon: all, yes. PUBLIC WHOLESALE WATER SUPPLY DISTRICT: Debt service payments for the water treatment facility of PWWSD #18 are due on March 1, 2003. The plant was to be operational by April of 2002, however, it was August before the District was able to supply water. The PWWSD is unable to meet the full debt service payment for the facility. PWWSD is asking the City and the Rural Water District to contribute an additional $80,000. each toward the debt service requirement. City staff recommends that the City Commission authorize the additional payment to the PWWSD. Jim Ketron moved the City contribute $80,000. to the debt service payment of PWWSD #18. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. CEREAL MALT BEVERAGE LICENSE: An application for a cereal malt beverage license for B & B Fuel Centers of Kansas, 917 West 4th, has been received. Application is for sale in original and unopened containers, not for consumption on the premises. Jim Ketron moved the license for B & B Fuel Centers of Kansas be approved. James Jacobs seconded the motion. Vote thereon: all, yes. WEB SITE PRESENTATION: Rex Cameron gave a preview of the new City of Holton web site which he designed. Claims against the City of Holton between January 1, 2002 and January 21, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1836. James Jacobs moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE FEBRUARY 3, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, February 3, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the January 21, 2003 meeting were approved as written. RESOLUTION AMENDING PERSONNEL GUIDELINES: Janet Zwonitzer moved Resolution 03-R002 amending personnel policies and guidelines relating to City’s paid participation in the group health insurance program be approved. The changes will reflect the City’s participation of 95% to 80%, and the employees share from 5% to 20%. James Jacobs seconded the motion. Vote thereon: all, yes. ELECTRIC CAPACITY AGREEMENT WITH SENECA: The City of Holton has been working with EMG to market excess capacity of the power plant. The City of Seneca has been in the process of negotiating a wholesale power contract and has reached an agreement with KEPCO. EMG has approached the cities of Holton and Sabetha concerning providing peak electric power to Seneca. Under the proposed agreement the City would provide up to 3 Mw of electric capacity and energy to Seneca. The City of Sabetha is providing up to 4Mw. The terms of the agreement the 3Mw capacity would generate approximately $6,000. per month or $72,000. per year in revenue to the City of Holton. When Seneca actually requires energy it would be purchased at $74. per Mwh as long as natural gas prices remain below $5.00 per mcf. Jim Ketron moved the City of Holton enter into Capacity Purchase Agreement with the City of Seneca. Rodney Miller seconded the motion. Vote thereon: all, yes. 2003 STREET PROGRAM: The Street Committee with the assistance of the Street Superintendent has prepared the 2003 Street Program for review and approval by the City Commission. The most significant projects include: -- Reconstruction on Iowa Avenue from Second Street South to the City limits with brick and hot mix overlay; -- Replacing the 400 block of Vermont with concrete pavement; -- Reconstruction of the alley in the 300 block between New York and Wisconsin (brick supply). James Jacobs moved the Commission accept the proposed 2003 Street Program as presented. Rodney Miller seconded the motion. Vote thereon: all, yes. ZONING CHANGE: Elbert E. & Frances P. Thompson Trust has requested a change in zoning for the property located at 413 Idaho. The property currently has a two-family dwelling located on the site but is actually zoned R-1. The request is for a change in zoning to R-3 Multi-Family Dwelling District to accommodate an additional living unit to be constructed with an existing garage. The Planning Commission recommends denial of the request considering it to be “spot zoning”. Janet Zwonitzer moved the Commission accept the recommendation of the Planning Commission and deny the request for the zoning change at 413 Idaho. James Jacobs seconded the motion. Vote thereon: all, yes. ZONING CHANGE: Mr. Warren D. Bottenberg of Southwest Investments, Inc. has requested that the property located at the Southeast corner of the intersection of Fourth Street and P Road be zoned N-O Neighborhood Office District. The property is currently zoned A-L Agricultural. The change in zoning is requested to accommodate a new medical clinic. Planning Commission has recommended approval of the change. Jim Ketron moved the City approve the change in zoning from A-L to N-O, Neighborhood Office District. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. The Planning Commission granted a Special Use permit for the property to allow for a fitness center at the location. BANNER CREEK DAM INSPECTION: The Banner Creek Lake dam is due for its first inspection. Jackson County has proposed that the inspection cost be split evenly among the County, City and Rural Water District. Bids for the inspection has been received as follows: -- King Engineering $1500-2000. -- Cook, Flatt & Stroebel $3950. -- Land Plan $4400. The County is leaning toward the low bid from King Engineering. Janet Zwonitzer moved the City recommend approval of the low bid from King Engineering to Jackson County for acceptance. Jim Ketron seconded the motion. Vote thereon: all, yes. KANSAS RURAL WATER ASSOCIATION ANNUAL MEETING VOTING DELEGATE: James Jacobs moved Bradley Mears be named voting delegate at the upcoming annual Kansas Rural Water Association meeting, and Dennis Klahr be named alternate. Rodney Miller seconded the motion. Vote thereon: all, yes. Rodney Miller moved the Commission go into Executive Session for fifteen minutes to discuss property acquisition. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. At the close of fifteen minutes Jim Ketron moved the Commission return to regular session. James Jacobs seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between January 22, 2003 and February 3, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1837. James Jacobs moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE FEBRUARY 18, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, February 18, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Richard Mulroy called the meeting to order. Minutes of the February 3, 2003 meeting were approved as written. RESOLUTION OF INTENT: The Community Hospital of Onaga in an attempt to relocate its medical clinic to Fourth Street and P Road is now working to secure necessary financing for the new facility. The Hospital of Onaga is asking the City of Holton approve a Resolution of Intent for Industrial Revenue Bonds, Series 2003 in an amount not to exceed $1,250,000. The firm of Gilmore & Bell would be handling the details. Janet Zwonitzer moved the City approve Resolution 03-R003, a resolution of intent to issue Industrial Revenue Bonds and approve the letter of engagement for Gilmore & Bell, contingent upon the final review and approval by the City Attorney. Rodney Miller seconded the motion. Vote thereon: all, yes. WATER MAIN EXTENSION: The Commission was advised City Staff is in the planning stages of installation of a new water main to loop the South side of the City. Installation is necessary to sustain necessary pressures across the City. FEMA LOCAL HAZARD MITIGATION PLAN: In order for cities and counties to be eligible to receive funding through the Federal Emergency Management Agency for disaster relief, we must complete a local hazard mitigation plan. The City is working with the Jackson County Emergency Management Office to complete the City’s portion of the Jackson County Plan. KDOT NOTICE OF CONDEMNATION: The City has received notice of condemnation of property North of the City which is being acquired by the Kansas Department of Transportation for the purpose of improving the intersection of U.S. Highway 75 and Columbine Drive. The City holds an easement on the property being condemned. KMEA BOARD MEMBER: Rodney Miller moved the City re-appoint Bradley J. Mears to a two year term on the Board of Directors of KMEA. James Jacobs seconded the motion. Vote thereon: all, yes. Gene Williams had been appointed as alternate on a permanent basis in 2001. Janet Zwonitzer moved the Commission go into Executive Session for 30 minutes to discuss personnel. Jim Ketron seconded the motion. Vote thereon: all, yes. At the close of 30 minutes, Janet Zwonitzer moved the Commission return to regular session. Rodney Miller seconded the motion. Vote thereon: all, yes. The Commission approved a 3% merit increase for the City Manager following his annual review. Jim Ketron moved the City extend the steps on the City of Holton salary and wage schedule. The extension will allow capped employees to receive merit increases following favorable annual reviews . James Jacobs seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between February 4, 2003 and February 18, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1838. Rodney Miller moved for their approval. James Jacobs seconded the motion. Vote thereon: all, yes. Upon motion, meeting adjourned. Pat McClintock City Clerk MINUTES OF THE MARCH 3, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, March 3, 2003. Commissioners Janet Zwonitzer, Jim Ketron and James Jacobs were present. Commissioner Rodney Miller being absent. Mayor Rich Mulroy called the meeting to order. Minutes of the February 18, 2003 meeting were approved as written. ZONING CHANGE: The City of Holton has received an application for a zoning change at 517 Wyoming from R-1 to R-2. Mike Harris and Pamela Aydlette, owners of the property, wish to remove the structure and construct a duplex at the location. The property meets all set-back requirements. The Planning Commission has recommended approval of the zoning change. James Jacobs moved the Commission approve the request to change zoning from R-1 to R-2 at 517 Wyoming. Jim Ketron seconded the motion. Vote thereon: all, yes. Janet Zwonitzer moved Ordinance 03-002, changing the zoning at 517 Wyoming from R-1 to R-2 be approved. James Jacobs seconded the motion. Vote thereon: all, yes. NATURAL GAS PRICES: City staff is looking for guidance concerning purchase of natural gas. Natural gas prices are extremely volatile at this time. Currently the City has locked in natural gas prices through the end of March, 2003 at a price of $4.43/mmbtu plus transportation. Summer rate for gas price was $5.87/mmbtu on February 27, 2003, and expected to go higher. KMGA is speculating that spot market prices will be $8.00 this summer. Normally, the City locks in approximately 73% of its natural gas on a fixed contract with the remaining 27% purchased on the spot market. City staff is asking for guidance to continue in the same practice or lock in 100% of our gas. KMGA is requiring our intention by March 5th. After discussion the Commission agreed it would be in the best interest of the City to lock in the price for 100% of gas to be purchased. PRAIRIE LAKE GRANT: The Park & Recreation Department is requesting authorization to apply for a grant to develop additional parking facilities at the Prairie Lake boat ramp. Grant is made available through Kansas Department of Wildlife and Parks. The CLAP grant would be approximately $6000.00, with the City share $1500.00 which can be an in-kind contribution rather than direct cash outlay. Janet Zwonitzer moved to proceed with the grant application. Jim Jacobs seconded the motion. Vote thereon: all, yes. GRASSHOPPER FOR PARK DEPARTMENT: James Jacobs moved the Commission approve the trade of the mower for the Park Department with Henry Brothers. Trade will be for a Grasshopper 928 with a 72” deck. Price is $13,300. with $8750. trade-in. Cost for the City $4550. Jim Ketron seconded the motion. Vote thereon: all, yes. Commission approved a joint meeting with the County Commissioners at 7:00 P.M. at City Hall. Claims against the City of Holton between February 19, 2003 and March 3, 2003 were presented to the Commission for their approval After careful consideration, said claims were approved and given the title Appropriation Ordinance #1839. Commissioner Janet Zwonitzer moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE MARCH 17, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, March 17, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the March 3, 2003 meeting were approved as written. HOME OCCUPATION PERMIT APPLICATION: The City of Holton has received an application for a Home Occupation permit from Matthew Carder at 125 New Jersey for the purpose of a computer sales and service business. The Planning Commission recommended approval of the application. Janet Zwonitzer moved the Home Occupation Permit for 125 New Jersey be approved. James Jacobs seconded the motion. Vote thereon: all, yes. BIDS FOR PARK AND RECREATION BUILDING ROOF: Bids have been received for roof repair for the Park and Recreation Building. 1. Chris Gross Apply a metal roof over the current shingles $5500.00 2. Bruce Morris Apply coating on the flat portion of the walk way, gutters and vent stacks. $2000.00 No other bids were received. Rodney Miller moved the City accept the 2 bids for the repair of the roof at Park and Recreation building. James Jacobs seconded the motion. Vote thereon: all, yes. REVIEW OF BIDS HOT MIX ASPHALT PROJECTS: Bids were reviewed for the hot mix asphalt project for the summer. Hot mix overlay will be done on Iowa Avenue, Hillcrest Drive to Banner Road. Andrews Asphalt Topeka, Kansas $25,275.00 Bettis Asphalt Topeka, Kansas $25,386.00 Schillings Construction Manhattan, Kansas $26,916.18 City staff recommends accepting the low bid from Andrews Asphalt. Janet Zwonitzer moved the City accept the bid from Andrews Asphalt in the amount of $25,275.00. James Jacobs seconded the motion. Vote thereon: all, yes. UPDATE ON NATURAL GAS PRICES: Commission was advised KMGA has locked in natural gas purchases for the month of April at $5.96, and May at $5.84. Prices are currently declining, and it is anticipated to lock in the rest of the summer in the $5.35 range. IRB PUBLIC HEARING COMMUNITY HOSPITAL OF ONAGA: A public hearing for the Industrial Revenue Bonds for the Community Hospital of Onaga was scheduled for March 19, 2003 at 7:OO P.M. There is no financial obligation to the City of Holton with Industrial Revenue Bonds. CHANDLER PARK BALL FIELDS: The Commission was advised there is a boundary discrepancy on Chandler Park Ball Fields. Oldham’s donated land in 1983 and again in 1994 with an error in the legal description of the deed. Work is being done to correct the error. Claims against the City of Holton between March 4, 2003 and March 17, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1840. James Jacobs moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE MARCH 19, 2003 CITY COMMISSION MEETING A special meeting of the City Commission of the City of Holton was held at 7:00 P.M. in City Hall on Wednesday evening, March 19, 2003. Purpose of the meeting is to hold a Public Hearing for Industrial Revenue Bonds. Commissioners Rodney Miller, Janet Zwonitzer, James Jacobs and Jim Ketron were present. Mayor Rich Mulroy called the meeting to order. Mayor Mulroy opened the hearing for Industrial Revenue Bonds in an amount not to exceed $1,325,000 for the Community Hospital of Onaga, Holton Medical Clinic Project. There were no comments from the public. Mayor Mulroy closed the hearing. ORDINANCE FOR IRB: Janet Zwonitzer moved the Commission approve Ordinance 03-003 authorizing issuance of $1,325,000 Industrial Revenue Bonds for the purpose of a health care facility on behalf of Community Hospital of Onaga. Rodney Miller seconded the motion. Vote thereon: all, yes. Lease agreement for the clinic will state the clinic will be responsible for all taxes. The facility may seek exemption through the State Board of Tax Appeals, which will not involve the City of Holton. KELLY SCHEFFE: Kelly Scheffe Manager of Wal Mart met with the Commission for discussion on our top priorities for the coming year for the youth of the community. Wal Mart donated $30,000. to the community last year and is asking we submit a letter of intent stating our needs what we would like to do. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE APRIL 7, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, April 7, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy, called the meeting to order. Minutes of the March 17, 2003 and March 19, 2003 meetings were approved as written. INSTALLATION OF COMMISSIONER AND ELECTION OF MAYOR: The City Clerk administered the oath of office to Jim Ketron, newly re-elected City Commissioner. Jim Ketron moved Rich Mulroy be re-elected to serve as Mayor of the City of Holton for the coming year. James Jacobs seconded the motion. Vote thereon: all, yes. BIG BROTHERS AND BIG SISTERS PROGRAM OF TOPEKA: Todd Moore, representing the Big Brothers and Big Sisters program met with the Commission to suggest a partnering of their program with the Holton Park and Recreation Department. Mr. Moore stated they would like to start a High School volunteer program and would ask to be provided office space in the Park and Recreation building. Jim Ketron moved the City allow the Big Brothers and Big Sisters of Topeka program to utilize space in the Park and Recreation building. James Jacobs seconded the motion. Vote thereon: all, yes. Mike Reichle, Park and Recreation Director, stated the Communities That Care Program has given $2000.00 in funds for the purchase of equipment for the City operated Recreation Center. RETAIL LIQUOR LICENSE RENEWAL: James Jacobs moved the application for renewal of Jerome’s Retail Liquor Store license, 409 Arizona, be approved pending issuance of his state license. Rodney Miller seconded the motion. Vote thereon: all, yes. BYRNE GRANT APPLICATION FOR POLICE DEPARTMENT: The Police Chief met with the Commission to request permission to submit a grant application for funding to hire a SRO for the middle school of U.S.D. #336, in addition to being available for all of the buildings. The Byrne Grant is a four year program at 75% - 25% split with decreasing funding in each of the four years. This is a federal grant distributed by the Criminal Justice Coordinating Council. The Commission expressed concerns over the Cities financial obligation as we are currently facing substantial cuts in State funding. Jim Jacobs moved the Commission table the issue until the next regular meeting. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. WAPA “B” CITIES REFUNDING: Janet Zwonitzer moved the Commission authorize the City to submit an application for funding from Western Area Power Administration “B” Cities program. The application would be reimbursement for the new capacitor bank to improve energy efficiency in the amount of $7,086.99. James Jacobs seconded the motion. Vote thereon: all, yes. KANSAS DEPARTMENT OF WILDLIFE AND PARKS ANNUAL AGREEMENT: Janet Zwonitzer moved the Annual Operation and Maintenance Assurance Statement with the Kansas Department of Wildlife and Parks for Prairie Lake and Rafters Park Development be approved. James Jacobs seconded the motion. Vote thereon: all, yes. The Commission was advised the 25th Anniversary Celebration for the Senior Citizen Program will be held on May 3, 2003. The Commission has been invited to attend. Claims against the City of Holton between March 18, 2003 and April 7, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1841. James Jacobs moved for their approval. Rodney Miller seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE APRIL 21, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, April 21, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the April 7, 2003 meeting were approved as written. PROCLAMATION: Jim Ketron moved the City declare the month of April as Fair Housing Month encouraging fair and equal housing opportunities for all residents. Rodney Miller seconded the motion. Vote thereon: all, yes. SEWER MAIN REPAIR PROJECT: In conjunction with the summer street project it is the custom for the Sewer Department to inspect sewer lines in or adjacent to the street project. Following camera inspection, the sewer line that is located on Iowa Avenue South of Second Street, indicate approximately 866 feet of sewer line needs repair or replacement. City staff has taken into consideration the depth of the sewer in that location as well as soil conditions and feel replacement of that sewer by excavation would be difficult. City staff has explored the possibility of using a pipe lining product which would require no excavation, only access at each end of the damaged pipe through the appropriate manholes. Cost estimates for the replacement of 466 feet of the damaged line is $31,000.00. Repair using the pipe lining product for, the entire 866 feet amounted to $34,938.00. The current budget will allow for the repair. Janet Zwonitzer moved the City accept the bid from Civil Construction Service , LLC in the amount of 34,938.00 to repair the sewer line by the process of pipe relining. Jim Ketron seconded the motion. Vote thereon: all, yes. ANIMAL CONTROL ASSISTANCE: Kyle Williams, Whiting City Councilman, has requested the assistance of the City of Holton with Animal Control. The request is for a half or full day for assistance in processing violations, impounding of animals and overall help in animal control enforcement. The City of Whiting is currently operating under a 1926 animal control ordinance which needs to be updated. After careful consideration and discussion the Commission agreed the Animal Control Officer has limited time with the City of Holton and agreed not to “time share” with the City of Whiting. RESIDENT SOLID WASTE CONTRACT: July of 2003 the contract for residential solid waste collection with RSP, Inc. expires. The Commission agreed to bid the contract for the coming year. Contract has been for a three year period. USDA SIGNATURE AUTHORIZATION: Rodney Miller moved the City Manager and City Clerk be designated for signatures with the USDA for paperwork needing to signed for rental property. James Jacobs seconded the motion. Vote thereon: all, yes. SPILL PREVENTION CONTROL AND COUNTERMEASURES FEDERAL RULES: EPA has rules and regulations in place regulating standards and measures for controlling spills of oil-based materials. Each facility having facilities that have oil-based materials are required to have a plan in place for SPCC. The plan must be prepared with the assistance of a licensed engineer. Estimated cost of hiring an engineer is $8000.00. Janet Zwonitzer moved the Commission allow City staff to negotiate with an engineering firm to develop the plan. James Jacobs seconded the motion. Vote thereon: all, yes. JACKSON COUNTY SHERIFF’S DONATION REQUEST: The City has received a request for a donation to help fund the Jackson County Law Enforcement Day Camp from Sheriff Durham. The City of Holton donated $500.00 and City facilities last year. Jim Ketron moved the City donate $500.00 again this year. Jim Ketron withdrew the motion as there was no second. Janet Zwonitzer moved the Commission table the issue. Rodney Miller seconded the motion. Vote thereon: all, yes. In other business, Ed Dunn voiced concerns about parking issues on 8th Street and New York Avenue. Claims between April 8, 2003 and April 21, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1842. Rodney Miller moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE MAY 5, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, May 5, 2003. Commissioners Jim Ketron and James Jacobs were present. Commissioners Janet Zwonitzer and Rodney Miller being absent. Mayor Rich Mulroy called the meeting to order. Minutes of the April 21, 2003 meeting were approved as written. PROCLAMATION: Jim Ketron moved to have the Mayor sign a Proclamation declaring May 11 through May 17 as National Nursing Home Week. James Jacobs seconded the motion. Vote thereon: all, yes. HOLTON HOUSING AUTHORITY: Cheryl Morrison, speaking for the Holton Housing Authority, met with the Commission to discuss changes in rules and regulations of the U.S. Department of Housing and Urban Development and the application of the changes to the operation of our local facility. Ms. Morrison is asking the City to draft letters to both our State and Federal Congressman urging them to leave the disbursement of Section 8 monies under Federal control. These changes could cause Holton to lose its Section 8 subsidy. Commission agreed to draft the letters. SEWER MANHOLE REHABILITATION PROJECT: The Commission was advised the 2003 budget included $17,000 to begin a manhole rehabilitation program to repair some deteriorating manholes in the sewer collection system. As a part of the sewer repair project on South Iowa, City crews found that at least one of the manholes needs significant repair. The City has received a quote from Utility Maintenance Contractors for $125 per vertical foot with a minimum of 100 vertical feet for a total not to exceed $12,500. James Jacobs moved the City approve the agreement as stated with Utility Maintenance Contractors in an amount not to exceed $12,500. Jim Ketron seconded the motion. Vote thereon: all, yes. ELECTRIC CAPACITY AGREEMENT: The City of Holton had entered into an agreement with the City of Seneca to offset peak power. Seneca’s wholesale electric supplier will not honor the capacity agreement for Seneca, but have offered to buy out the capacity agreement at one half of the agreement price. Commission will need to approve the amendment to the agreement. Jim Ketron moved the Commission accept the preliminary agreement pending final documentation. James Jacobs seconded the motion. Vote thereon: all, yes. Claims between April 22, 2003 and May 5, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1842. James Jacobs moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE MAY 19, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, May 19, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the May 5, 2003 meeting were approved as written. SOLID WASTE BIDS: The following bids were received for residential solid waste collection: Regular Senior Extra Rate Rate Bag Cost Billing RSP, Inc. $7.00 $5.00 $.50 City Hiawatha, KS Deffenbaugh Industries $7.35 $5.35 $.50 City Shawnee, KS P & J Solid Waste $8.00 $6.00 No City Sabetha, KS Cost Waste Management $8.06 $7.22 $.50 City Topeka, KS *includes poly cart S M Ball $8.95 $6.45 No City Lecompton, KS Cost Rodney Miller moved the City accept the low bid from RSP, Inc., Hiawatha, Kansas for residential trash collection as stated. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. HOME OCCUPATION BUSINESS: The City of Holton has received an application for a home occupation business from Amanda Carson, 302 East 9th, for a one station beauty shop. The property is owned by her mother, Dianne Carson. The Planning Commission recommended approval of the application following a public hearing. Ms. Carson answered questions concerning off street parking. Janet Zwonitzer moved the Commission approve the application for the Home Occupation Business. James Jacobs seconded the motion. Vote thereon: all, yes. ENGINEERING CONTRACTS FOR STREET IMPROVEMENTS: As a part of the K- LINK project for K-16 as approved by the Kansas Department of Transportation the City will be responsible for the engineering costs. The engineering firm of Cook, Flatt & Strobel has submitted agreements for the City to consider. Street Superintendent has also submitted a request for engineering proposal for drainage plans for Nebraska Avenue following the 1998 engineering study about drainage in that area. City staff would like to see the two projects completed together. Fourth street improvements engineering costs in the amount of $68,200., and the second for the Nebraska drainage improvements $15,700. Jim Ketron moved the City accept the proposal from Cook, Flatt and Strobel for the 4th street improvements in the amount of $68,200. James Jacobs seconded the motion. Vote thereon: all, yes. In the event the portion of the project from Nebraska to Wisconsin should not be funded with the 2006 grant monies, the City of Holton would receive a credit. Jim Ketron moved the City accept the agreement with Cook, Flatt & Strobel for the drainage project on Nebraska Street in the amount of $25,700. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. NO PARKING: The City has received a request to install No Parking on the West side of the 900 block of Iowa Avenue. The school has agreed to cooperate. City staff will be contacting property owners in the area for input. CDBG HOUSING REHABILITATION PROGRAM: Hernly Associates of Lawrence, Kansas met with the Commission to discuss application for a housing rehabilitation program with CDBG. The program would fund up to $400,000. which would allow for $17,000. for approximately 17-20 homes. There would be a target area with low income guidelines. Homeowners are required to live in the home for 3 years following the rehabilitation of the property. There would be no charge to complete the application by Hernly Associates. Should the City be successful in receiving the grant, they would be paid through the grant funds. Deadline for the application is October 1, 2003. They also suggested the East part of town be targeted. Jim Ketron moved the City proceed with the application for CDBG Housing Rehabilitation Program. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Claims between May 6, 2003 and May 19, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1843. Janet Zwonitzer moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Janet Zwonitzer moved the Commission go into Executive Session for 10 minutes to discuss personnel. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of 10 minutes, Janet Zwonitzer moved the Commission return to regular session. Jim Ketron seconded the motion. Vote thereon: all, yes. CALL RELAY WITH 911: The Commission was advised an additional line with recording system to be installed at Police Department to handle 911 relays. Cost of equipment $5400. City will request 911 funds from Jackson County to help reimburse costs. COMPUTER DOCTORS: Mark Pruitt owner of Dairy Queen, Adam Schafer and Wm. Flohrschutz of Computer Doctors attended the meeting to discuss using the storage shed at Dairy Queen to house the Computer Doctors business. The owners of both businesses have been advised the storage shed does not meet the requirements to be a commercial business. After extensive discussion, all parties agreed to hold a work session on June 2, 2003 at 6:30 p.m. prior to the regular meeting of the City Commission. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE JUNE 2, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met in regular session on Monday evening, June 2, 2003 at 7:00 P.M. in City Hall. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the May 19, 2003 meeting were approved as written. NO PARKING DESIGNATION: Duane and Marjorie Hundley met with the Commission to discuss the proposed No Parking designation on the west side of the 900 block of Iowa. Jim Ketron moved the No Parking designation be set by the Street Superintendent with input from the residents in the 900 block of Iowa for the west side. Rodney Miller seconded the motion. Vote thereon: all, yes. DELINQUENT UTILITY ACCOUNT RECONNECTION FEE ORDINANCE: Commission was presented with a proposed ordinance updating language and reconnection fee on water service. Hearing process and notification process also are addressed. Janet Zwonitzer moved Ordinance 03-004 amending code on reconnection of delinquent accounts be approved as presented. Rodney Miller seconded the motion. Vote thereon: all, yes. The Commission reviewed the consumer confidence annual water report. Jim Ketron moved the Commission go into Executive Session for twenty minutes to discuss confidential data relating to financial affairs of second parties. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of twenty minutes Janet Zwonitzer moved the Commission return to regular session. Jim Ketron seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between May 20, 2003 and June 2, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1844. Janet Zwonitzer moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE JUNE 16, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, June 16, 2003. Commissioners Rodney Miller and James Jacobs were present. Commissioners Janet Zwonitzer and Jim Ketron were absent. Mayor Rich Mulroy called the meeting to order. Minutes of the June 2, 2003 meeting were approved as written. KANSAS SHRINE BOWL PROCLAMATION: The City of Holton has been notified Adam Patch of Holton High School will be a participant in the 30th Kansas All-Star Football Shrine Bowl on July 26, 2003 in Wichita. Adam Patch was recognized in the meeting with a Proclamation from the Mayor. ENGINEERING AGREEMENT: The U.S. Environmental Protection Agency is requiring entities with oil storage facilities to implement Spill Prevention Control and Countermeasures plan. The plan must be completed by a licensed engineering firm. City staff has selected Olsson & Associates, to conduct an evaluation of existing facilities and determine compliance with the environmental regulations. Cost of the evaluation will be $3000.00. Cost of the actual plan will be approximately $15,000.00. Jim Jacobs moved the City accept the contract from Olsson and Associates for the evaluation. Rodney Miller seconded the motion. Vote thereon: all, yes. FIREWORKS AT PRAIRIE LAKE: The City has received a request from The Holton Area Chamber of Commerce for permission to hold the 2003 fireworks celebration at Prairie Lake. Rodney Miller moved the request be approved. James Jacobs seconded the motion. Vote thereon: all, yes. NATURAL GAS PRICES: The Commission was advised natural gas prices are continuing to rise. Last year gas was purchased at $4.87/mmbtu including transportation. This June the price is $5.66; July the price is $6.51: and in August we have not been able to lock in a price. As a result of the increase, fuel cost adjustment will be higher. In other business, the City has been contacted by the Friends of Hospice concerning the possible construction of a Memorial Garden around the gazebo at Rafter’s Park. Claims against the City of Holton between June 3, 2003 and June 16, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1845. James Jacobs moved for their approval. Rodney Miller seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE JULY 7, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, July 7, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the June 16, 2003 meeting were approved as written. FIRE CHIEF RESIGNATION: Fire Chief Eugene Zwonitzer submitted his resignation as Fire Chief to the Commission. JACKSON COUNTY STRATEGIC PLAN: Jonathan Wimer met with the Commission to present a re-cap of what has been accomplished in 2001-2002. KMGA RESOLUTION FOR INTERVENTION OF GAS RATE INCREASE: Kansas Municipal Gas Agency has done an analysis on the request from Kansas Gas Service for a rate increase. Based on the volumes from 2002 the City of Holton could see an estimated $14,059. increase in gas transportation costs. KMGA is proposing to intervene on the cities’ behalf and with their approval. Janet Zwonitzer moved the City adopt Resolution 03-R004, allowing us to participate in the intervention. Rodney Miller seconded the motion. Vote thereon: all, yes. KMGA BOARD OF DIRECTORS: Jim Ketron moved Bradley Mears be reappointed as a member of the Board of Directors of the Kansas Municipal Gas Agency, and Gene Williams be reappointed as the permanent alternate member of the Board of Directors. Rodney Miller seconded the motion. Vote thereon: all, yes. REVIEW OF FIREWORKS ORDINANCE: City staff has received numerous complaints this year on shooting of fireworks. The most common concern has been over the hours of the discharge of fireworks in the City limits. City code does not specify the hours of discharge. Commission agreed to look at changes in the current Ordinance regulating sale and discharge of fireworks. GEOMETRIC IMPROVEMENT GRANT: The Street Superintendent is requesting permission to submit the grant application for 2007 fiscal year for Geometric Improvement for Fourth Street. The application would extend the project from U.S. 75 Hwy East to 1/2 block East of Topeka Avenue. Estimated cost of the project will be $429,803. of which $408,313 would be requested from the State of Kansas. City share will be $21,490. Rodney Miller moved the City submit the grant application for the Geometric Improvement Project. James Jacobs seconded the motion. Vote thereon: all, yes. CDBG HOUSING REHABILITATION: City staff has been advised that consultants have reviewed the target area for the Housing Rehabilitation Grant. They have asked if the City would consider expanding the project and include sidewalks. To expand the project, an income survey would be required. No action was taken. JACKSON COUNTY 911 REQUEST: The Commission agreed to meet with the County again. to discuss coordination following the denial of the request for 911 funds to pay for phone equipment purchased by the City at a cost of $5370. A meeting will be scheduled. KEN’S CORNER STORE CONOCO CMB LICENSE: Janet Zwonitzer moved the application for a Cereal Malt Beverage License for Ken’s Corner Store Conoco by approved. Resident agent listed on the license will be J. Richard Lake. James Jacobs seconded the motion. Vote thereon: all, yes. Budget work sessions were scheduled for July 23 and July 24th at 7:00 P.M. in City Hall. Jim Ketron moved the Commission go into Executive Session for 30 minutes to discuss personnel. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of 30 minutes, Jim Ketron moved the Commission return to regular session. Rodney Miller seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between June 17, 2003 and July 7, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1846. James Jacobs moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE JULY 21, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, July 21, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Richard Mulroy called the meeting to order. Minutes of the July 7, 2003 meeting were approved as written. Mayor Mulroy read a statement concerning the situation with the Fire Department, Police Department and alcohol on the premises. Commissioner Jim Jacobs read a statement concerning the situation with the Fire Department, Police Department and alcohol on the premises. Mayor Mulroy invited the public to make statements if they so wished. A number of citizens were present and spoke on the issue with the Fire Department. Following extensive discussion on the issue, the Mayor stated that communication will be improved between the Departments involved. SALE AND DISCHARGE OF FIREWORKS: Commissioners reviewed draft ordinance on sale and discharge of fireworks. Rodney Miller moved the ordinance be tabled. Jim Jacobs seconded the motion. Vote thereon: all, yes. STANDARD TRAFFIC ORDINANCE: Janet Zwonitzer moved the Commission adopt Ordinance #03-005, incorporating and regulating traffic within the corporate limits of the City of Holton for 2003. Repealing Ordinance No. 02-005. Jim Jacobs seconded the motion. Vote thereon: all, yes. UNIFORM PUBLIC OFFENSE CODE ORDINANCE: Jim Jacobs moved the Commission adopt Ordinance #03-006, incorporating and regulating public offenses within the corporate limits of the City of Holton for 2003. Repealing Ordinance #02-006. Rodney Miller seconded the motion. Vote thereon: all, yes. JACKSON COUNTY STRATEGIC PLAN: Jonathan Wimer presented the Commission with an updated draft of the Jackson County Strategic Plan. RETAIL LIQUOR LICENSE: Jim Jacobs moved the liquor license for Brenner Liquor Store be renewed pending issuance of the State license. Jim Ketron seconded the motion. Vote thereon: all, yes. In other business, the Commission will be holding work session for the 2004 budget on July 23 and July 24th at 7:00 P.M. in City Hall. Claims against the City of Holton between July 8, 2003 and July 21, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1847. Rodney Miller moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE AUGUST 4, 2003 CITY COMMISSION METING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, August 4, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Jacobs and Jim Ketron were present. Mayor Richard Mulroy called the meeting to order. Minutes of the July 21, 2003 meeting were approved as written. JACKSON COUNTY STRATEGIC PLAN RESOLUTION: Janet Zwonitzer moved Resolution 03-005, reconfirming support of the Strategic Plan be approved. Rodney Miller seconded the motion. Vote thereon: all, yes. WATER LINE EXTENSION FOR DEPPE PROPERTY: The Commission was advised Robin and Terry Deppe who own property south of Holton on old Hwy 75 will be requesting Rural Water to release their property. Deppe’s would like to be on City water and are requesting a water line extension to their property. The property owner would be responsible for the cost of the extension. HOLTON INDUSTRIAL PARK SIGN: Gary Salts has submitted a bid for brick work for the sign to be installed at the Holton Industrial Park in the amount of $564.00. Jim Ketron moved the bid in the amount of $564.00 be accepted. James Jacobs seconded the motion. Vote thereon: all, yes. POOL CLOSING: City staff has made the recommendation to close the municipal pool at the end of day on August 17, 2003. Janet Zwonitzer moved the pool be closed for the season at the end of the day on August 17th as recommended. Jim Ketron seconded the motion. Vote thereon: all, yes. UNCLAIMED PROPERTY AUCTION: Rodney Miller moved the City be authorized to hold an unclaimed property auction as well as any surplus property. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. SALTS RETAIL LIQUOR LICENSE: James Jacobs moved for the approval of the liquor license renewal for Salts Retail Liquor pending issuance of the State license. Rodney Miller seconded the motion. Vote thereon: all, yes. Hearing for the 2004 budget will be held on August 13, 2003 at 7:00 P.M. in City Hall. Claims against the City of Holton between July 22, 2003 and August 4, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1848. James Jacobs moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk PUBLIC HEARING FOR 2004 BUDGET The Public Hearing for the 2004 budget was held on Wednesday evening, August 13, 2003 at City Hall. Mayor, Rich Mulroy, City Manager, Brad Mears and City Clerk, Pat McClintock were in attendance. Mayor Mulroy opened the hearing. There were no comments. Mayor Mulroy closed the hearing. Meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE AUGUST 18, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, August 18, 2003. Commissioners Rodney Miller, Janet Zwonitzer, James Jacobs and Jim Ketron were present. Mayor, Rich Mulroy called the meeting to order. Minutes of the August 4, 2003 City Commission meeting were approved as written. Bruce Tomlinson, Jackson County Sheriff, met with the Commission to introduce himself. Sheriff Tomlinson assured the Commission he wants the Sheriff Department and Holton Police Department to work together for better law enforcement. ADOPTION OF 2004 BUDGET: James Jacobs moved the proposed 2004 budget be adopted as presented. Jim Ketron seconded the motion. Vote therein: all, yes. ORDINANCE FOR TAX INCREASE: Janet Zwonitzer moved the City adopt Ordinance #03-007, an ordinance attesting to an increase in tax revenues for Budget Years 2003 for the City of Holton. Rodney Miller seconded the motion. Vote thereon: all, yes. HOSPICE MEMORIAL GARDEN PROJECT: Janet Carpenter and Marcia Zimmerman, representing Friends of Hospice, met with the Commission to review plans for a proposed memorial garden around the Rafter’s Park gazebo. Jim Ketron moved the City allow Friends of Hospice to establish a Memorial Garden around the gazebo. James Jacobs seconded the motion. Vote thereon: all, yes. KDHE LETTER ON WASTEWATER PLANT: Commission was advised the City has received a letter from KDHE concerning needed improvements on the wastewater treatment plant. Plant improvements were made in 1992, and financed through 2012. PEC was hired in 1996 for engineering and recommended construction of a new plant at 3.5 million dollars. The City must state our plans to KDHE by January 1, 2004. PEC representatives will be present at the next meeting. Commission approved the next meeting date as September 2, 2003 due to the Labor Day holiday. Commissioner Janet Zwonitzer moved the Commission go into Executive Session for 30 minutes to discuss personnel. Rodney Miller seconded the motion. Vote thereon: all, yes. Jim Ketron moved the Commission return to regular session at the end of 30 minutes. James Jacobs seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between August 5, 2003 and August 18, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1849. James Jacobs moved for their approval. Rodney Miller seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE SEPTEMBER 2, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Tuesday evening, September 2, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the August 18, 2003 meeting were approved following correction. WASTEWATER TREATMENT PLANT: Representatives of the Professional Engineering Consultants were present to discuss needed changes required by KDHE for the wastewater treatment plant. PEC had completed a study for the City of Holton on the Wastewater treatment plant in 1996. They are recommending we re-evaluate current technology and other areas including cost factors. No action was taken. EMERGENCY WATER SUPPLY FOR KICKAPOO TRIBE: The City has received a request from Kickapoo Tribe for 60,000 gallons of water per day from the City and PWWSD #18. The City agreed to supply the water through the cities system. We have been notified our water is not compatible with that being purchased from Sabetha. Jim Ketron moved the City affirm the offer to supply water to the Kickapoo tribe from PWWSD #18 through the City of Holton system. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. The Commission was advised the City Manager has attended the Prosperity Summit sponsored by the Governor to encourage Economic Development. LEAGUE OF KANSAS MUNICIPALITIES ANNUAL MEETING: Rodney Miller moved Rich Mulroy and Jim Ketron be designated as voting delegates for the annual League of Kansas Municipalities meetings to be held in Topeka this fall. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Janet Zwonitzer moved Bradley Mears be designated as the alternate voting delegate. Rodney Miller seconded the motion. Vote thereon: all, yes. PUBLIC HEARING: CDBG Housing Rehabilitation public hearing will be held September 15, 2003 in City Hall. EXECUTIVE SESSION: Rodney Miller moved the Commission go into Executive Session for 30 minutes to discuss confidential data relating to financial affairs of a second party. James Jacobs seconded the motion. Vote thereon: all, yes. At the close of 30 minutes Jim Ketron moved the Commission return to regular session. James Jacobs seconded the motion. Vote thereon: all, yes. Rodney Miller moved the Commission go into Executive Session for 5 minutes to discuss personnel. James Jacobs seconded the motion. Vote thereon: all, yes. At the close of 5 minutes, Rodney Miller moved the Commission return to regular session. James Jacobs seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between August 19, 2003 and September 2, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1850. Rodney Miller moved for their approval. James Jacobs seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE SEPTEMBER 15, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, September 15, 2003. Commissioners Jim Jacobs, Jim Ketron and Janet Zwonitzer were present. Commissioner Rodney Miller being absent. Mayor Rich Mulroy called the meeting to order. Minutes of the September 2, 2003 meeting were approved as written. Mayor Mulroy opened the Public Hearing for the CDBG Housing Rehabilitation Grant. Priority will be given to homeowners, but applications will be open to rentals. Grant will be for up to $400,000. Hearing was closed. RESOLUTION CERTIFYING LEGAL AUTHORITY TO APPLY FOR CDBG GRANT; Jim Ketron moved the Commission approve Resolution #03-R006 Certifying Legal Authority to Apply to the Community Development Block Grant Program. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. RESOLUTION CERTIFYING INTENT TO CONDEMN PROPERTIES DETERMINED TO BE DANGEROUS AND UNSAFE; Janet Zwonitzer moved the Commission approve Resolution #03-R007, certifying intent to condemn properties determined to be in dangerous and unsafe condition. Jim Ketron seconded the motion. Vote thereon: all, yes. RESIDENTIAL ANTI-DISPLACEMENT & RELOCATION ASSISTANCE PLAN: Jim Ketron moved the City approve the Residential Anti-Displacement & Relocation Assistance Plan. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. The Commission appointed a Committee consisting of the Mayor, City Manager, City Clerk and Zoning Officer to review applications for inspectors and grant administrators. WASTEWATER TREATMENT PLANT: Rod Geisler and Rance Walker, KDHE representatives as well as Jim Martin of Professional Engineering Consultants met with the Commission to discuss the wastewater treatment plants required modifications to meet State standards. The City is unable to meet winter ammonia levels. No action was taken. HANDICAPPED/LIMITED TIME PARKING REQUEST: The City has received a request for handicapped/limited time parking at 129 West 4th by the Community Durable Medical Equipment. The City has received requests from other businesses on the square for handicap/limited time parking. The City has not granted such requests in the past for businesses facing the square. Jim Ketron moved the Commission authorize one handicapped/limited time parking stall on the New York side of the building. James Jacobs seconded the motion. Vote thereon: all, yes. SPRINT FRANCHISE AGREEMENT: The Commission was advised the Kansas Legislature passed a bill last year that clarified the definition of gross receipts as it applies to telecommunication franchise taxation. The City Attorney will be reviewing the paperwork. AUTHORIZATION TO SUBMIT FEMA MITIGATION PLAN: James Jacobs moved the Commission authorize the submission of the City’s portion of the Jackson County Mitigation Plan for FEMA. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE OCTOBER 6, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, October 6, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the September 15, 2003 meeting were approved as written. AUTHORIZATION FOR HOLTON HOUSING AUTHORITY TO AFFILIATE WITH KPERS: Jim Ketron moved the City of Holton authorize the Holton Housing Authority to affiliate with the Kansas Public Employees Retirement System. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. OPTIONAL GROUP LIFE INSURANCE: The Commission was advised the month of October has been designated as open enrollment for Optional Group Life Insurance for City employees. Insurance is offered through Minnesota Life. SELECTION OF CDBG HOUSING PROJECT ADMINISTRATOR: The Committee met to review applications for CDBG Housing Project Administrator. The following proposals were received: Rural Development Association of Northeast Kansas Sabetha, Kansas Hernly Associates Lawrence, Kansas Willie Smith Financial Group Kansas City, Kansas Committee recommends Hernly Associates. Rodney Miller moved the City select Hernly Associates of Lawrence, Kansas to contract for administration of CDBG grant pending award of the grant. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. SELECTION OF CDBG HOUSING PROJECT INSPECTOR/RISK ASSESSOR: The following proposals were received for CDBG Grant Housing Inspector/Risk Assessor: Tom Chavey, Inc. Manhattan, Kansas Hernly Associates Lawrence, Kansas Committee recommends Hernly Associates. Janet Zwonitzer moved the City select Hernly Associates of Lawrence, Kansas to contract for inspection/risk assessment of CDBG grant pending award of the grant. Rodney Miller seconded the motion. Vote thereon: all, yes. WASTEWATER TREATMENT FACILITY PLANNING: The Commission was advised City staff is working with engineers looking at plants in other locations for review. Claims against the City of Holton between September 16, 2003 and October 6, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1852. Rodney Miller moved for their approval. James Jacobs seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE OCTOBER 20, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, October 20, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the October 6, 2003 meeting were approved as written. EMPLOYEE SERVICE AWARDS: Employee recognition for twenty five years of service was given to Raymond Beatty, and 10 year service award to Teresa Riley. SPRINT FRANCHISE AGREEMENT: James Jacobs moved Ordinance #03-008, amending Ordinance #00-001, relating to a franchise agreement with Sprint be approved. Rodney Miller seconded the motion. Vote thereon: all, yes. A change in the definition of gross receipts has prompted the amendment. REVIEW AND UPDATE OF CITY CODE: The City is in the process of updating City Code through the League of Kansas Municipalities. The League is recommending changes to virtually every section of the City Code. City staff is recommending appointment of an ad hoc committee to review the Code and the recommended changes. The following committee was appointed: City Manager, City Clerk, City Attorney, Code Enforcement Officer and Commissioner Rich Mulroy. LEAGUE ANNUAL CONFERENCE: Commissioners Jim Ketron, Rich Mulroy and City Manager Brad Mears attended the Annual League Conference. All in attendance agreed the main focus of the conference was on financing. Jim Ketron moved the Commission go into Executive Session for fifteen minutes to discuss land acquisition. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of fifteen minutes Rodney Miller moved the Commission return to regular session. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between October 7, 2003 and October 20, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1853. Rodney Miller moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. The Commission agreed to move the November 17, 2003 meeting to November 24, 2003. James Jacobs moved the Commission go into Executive session for 10 minutes to discuss personnel. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of 10 minutes, Rodney Miller moved the Commission return to regular session. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE NOVEMBER 3, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, November 3, 2003. Commissioners Janet Zwonitzer, Jim Ketron, James Jacobs and Rodney Miller were present. Janet Zwonitzer served as Acting-Mayor in the absence of Rich Mulroy. Acting-Mayor Zwonitzer called the meeting to order. Minutes of the October 20, 2003 City Commission meeting were approved as written. Cub Scout Troop Pack 64 were welcomed to the meeting. ZONING CHANGE: The City of Holton has received a request from John Hollander for a zoning change on the property described as Lots 110 and 112 on New Jersey Avenue from R1 to R2. the Planning Commission has recommended approval of the change. James Jacobs moved Ordinance #03-009 changing the zoning on Lots 110 and 112, New Jersey Avenue from R1 to R2. Rodney Miller seconded the motion. Vote thereon: all, yes. RESOLUTION TO CONVEY CERTAIN REAL & PERSONAL PROPERTY TO WAL MART: James Jacobs moved Resolution #03-R007, authorizing the City of Holton to convey certain real and personal property to Wal-Mart Real Estate Business Trust; and prescribing the form of and authorizing the execution and delivery of certain documents in connection therewith. Rodney Miller seconded the motion. Vote thereon: all, yes. Industrial Revenue Bonds were paid off in July. The City will be receiving $1000.00 as per agreement. BANNER CREEK RESERVOIR PROPERTY USE: The City of Holton has been advised there is a possibility of moving the Fair Grounds and ball diamonds to Banner Creek Reservoir. NRCS would require approval and reimbursement for that portion of land by all participating sponsors. The City would need to agree to the repurchase. Jim Ketron moved the question be tabled until additional information is gathered on the issue. James Jacobs seconded the motion. Vote thereon: all, yes. ROOF REPLACEMENT LINSCOTT SHELTER HOUSE: The bid for replacement of the roof on the shelter house in Linscott Park is $2441.49. Funds are available for the replacement. James Jacobs moved the bid be accepted for the replacement of the roof and proceed with the plans for the replacement. Rodney Miller seconded the motion. Vote thereon: all, yes. SEARLES PARK BURR OAK: The Commission was advised the Burr Oak in Searles Park is not in danger at this time. The tree is showing stress from the hot summer and lack of water and also has infestation of Lace Bug, but does not require any treatment. In other business: 1. The City will have a fall clean-up the week of Thanksgiving when City staff will be picking up leaves and brush. Leaves must be bagged and placed on the parking and brush be in manageable sizes. 2. Street and Electrical Distribution crews will be tree trimming on both alley and street trees. Rodney Miller moved the Commission go into Executive Session for 15 minutes to discuss land acquisition. Jim Ketron seconded the motion. Vote thereon: all, yes. At the close of 15 minutes, Rodney Miller moved the Commission return to regular session. James Jacobs seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between October 21, 2003 and November 3, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1854. James Jacobs moved for their approval. Jim Ketron seconded the motion. Vote thereon: all, yes. Upon motion, meeting were adjourned. Pat McClintock City Clerk MINUTES OF THE NOVEMBER 24, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, November 24, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the November 3, 2003 meeting were approved as written. FIRE DEPARTMENT LIABILITY: Ron Klobnak, insurance agent, stated that any certified EMT or medical profession worker (full or part-time) is not covered by the fireman’s liability insurance to give emergency medical services at the scene of a fire. Liability coverage would need to be purchased. Minimum premium charge would be $379.00 per year for 5 individuals. Commission agreed to have City staff compile a list of Fireman who would need coverage. EPA REQUIREMENT FOR VULNERABILITY ASSESSMENT AND EMERGENCY OPERATION PLAN: The Commission was advised that the U.S. Environmental Protection Agency in conjunction with the Kansas Department of Health and Environment are requiring that water systems conduct a security vulnerability assessment. Following the completion of the assessment, cities will be required to update their emergency operations plans to address any possible issues identified in the vulnerability assessment. Upon completion, the assessments are to be submitted to EPA. Public water districts serving a population of more than 3300 are required by federal law to meet these requirements. City staff will be working to meet the June 1, 2004 deadline. CHRISTMAS HOLIDAY: Janet Zwonitzer moved that all full time employees be given December 26, 2003 as an additional holiday, and the departments with 24 hour operations be given an alternate day as well. Rodney Miller seconded the motion. Vote thereon: all, yes. SITZLER FUND: Commission reviewed expenditures from Sitzler Fund for 2002, and were asked for suggestions for 2003 expenditures. HOUSING AUTHORITY APPOINTMENT: Jim Ketron moved for the approval of the appointment of Bessie Swain as the resident board member of the Holton Housing Authority for a four year term. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. EXECUTIVE SESSION: Janet Zwonitzer moved the Commission go into Executive Session to discuss confidential financial data of a third party for 30 minutes. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of 30 minutes Janet Zwonitzer moved the Commission return to regular session. Jim Ketron seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between November 4, 2003 and November 24, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1855. Rodney Miller moved for their approval. James Jacobs seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE DECEMBER 1, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, December 1, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Rich Mulroy called the meeting to order. Minutes of the November 24, 2003 meeting were approved as written. PROCLAMATION: Mayor Mulroy read a Proclamation congratulating and recognizing the Holton High School football team and its coaches on the 4A State Championship title, and declaring December 8, 2003 as Holton Wildcat Day. James Jacobs moved Resolution 03-R008, declaring the same, be approved. Rodney Miller seconded the motion. Vote thereon: all, yes. SITZLER FUND: Commission reviewed plans for use of the Sitzler Fund. The Commission set December 31, 2003 at 9:00 A.M. for the year end meeting. Jim Ketron moved the Commission go into Executive Session for fifteen minutes to discuss land acquisition. Rodney Miller seconded the motion. Vote thereon: all, yes. At the close of fifteen minutes, Rodney Miller moved the Commission return to regular session. Janet Zwonitzer seconded the motion. Vote thereon: all. yes. Rodney Miller moved the Commission go into Executive Session for 30 minutes to discuss confidential financial data of a 3rd party. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. At the close of 30 minutes, Jim Ketron moved the Commission return to regular session. James Jacobs seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between November 25, 2003 and December 1, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and give the title Appropriation Ordinance 1856. Rodney Miller moved for their approval. Janet Zwonitzer seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk MINUTES OF THE DECEMBER 15, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, December 15, 2003. Commissioner Jim Ketron was present. Commissioners James Jacobs, Janet Zwonitzer and Rodney Miller being absent. Mayor Richard Mulroy called the meeting to order. Due to the lack of quorum, meeting was postponed until December 22, 2003. Meeting adjourned. Pat McClintock City Clerk MINUTES OF THE DECEMBER 22, 2003 CITY COMMISSION MEETING The regular meeting of the City Commission of the City of Holton met at 7:00 P.M. in City Hall on Monday evening, December 22, 2003. Commissioners Rodney Miller, Janet Zwonitzer, Jim Ketron and James Jacobs were present. Mayor Richard Mulroy called the meeting to order. Minutes of the December 1, 2003 meeting were approved as written. Boy Scout Troop 64 was welcomed to the meeting. KANSAS POWER POOL: The City has shown interest in the formation of a power pool for the purchase and sale of electricity between municipal utilities and others. Holton, Sabetha and Seneca has been asked to participate in the formation of a Kansas Power Pool along with six other cities. Costs are not yet available for participation in the pool. Janet Zwonitzer moved the City indicate their interest in joining the power pool. James Jacobs seconded the motion. Vote thereon: all, yes. EMG CONSULTING PROPOSAL: Energy Management Group (EMG) has provided the City with 3 proposals to assist the City in evaluation its participation in a proposed Kansas Power Pool. 1. One time review of the Participation Agreement and provide a summary plus recommendation for a fee of $3000. 2. Provide up to 10 hours consulting services for a fee of $1,000 per calendar month. Additional hours to be billed at $120.00 per hour. Arrangement for an initial period of 6 months. 3. Pool Holton and Sabetha consulting hours for a fee of $1500.00 per month for 15 hours. Additional hours billed for $120.00 per hour. Initial period of 6 months. City staff recommends approval of Option 2 with EMG. James Jacobs moved the City approve Option #2 as presented for consulting fees with EMG. Jim Ketron seconded the motion. Vote thereon: all, yes. PETITION FOR VACATING STREET: The City has received a petition from Brent and Barb Huyett to vacate a portion of the Ninth Street and a portion of Colorado Street to allow for the development of residential building sites currently platted. The terrain would make it difficult to construct a street. Jim Ketron moved the request be referred to the Planning Commission for review. James Jacobs seconded the motion. Vote thereon: all, yes. 2003 BUDGET AMENDMENT: James Jacobs moved the Public Hearing for a 2003 Budget Amendment be held on December 31, 2003 at 9:00 P.M. Rodney Miller seconded the motion. Vote thereon: all, yes. General Fund in the amount of $25,000. and Liability Insurance in the amount of $1500.00 will be amended. CMB LICENSES: Applications for renewal of Cereal Malt Beverage licenses have been received from Casey’s General Stores, Pizza Hut, Ken’s Corner Conoco, Holton Country Mart, Jack’s Tavern, Ron’s IGA, Fast Trax, and 66 Food Plaza. Jubil’s will not be renewing their license. There is a new application for Bodacious Bar-B-Que. The Commission expressed some concerns on the renewal for Jack’s Tavern. Rodney Miller moved the applications for Jack’s Tavern be tabled until the next regular meeting, and that the remaining applications be approved. James Jacobs seconded the motion. Vote thereon: all, yes. Rodney Miller requested he be replaced on the Economic Development Committee. Janet Zwonitzer moved the Commission go into Executive Session for 10 minutes to discuss property acquisition. James Jacobs seconded the motion. Vote thereon: all, yes. At the close of 10 minutes, James Jacobs moved the Commission return to regular session. Jim Ketron seconded the motion. Vote thereon: all, yes. Claims against the City of Holton between December 2, 2003 and December 22, 2003 were presented to the Commission for their approval. After careful consideration, said claims were approved and given the title Appropriation Ordinance #1857. Motion was made and seconded for their approval. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk DECEMBER 31, 2003 CITY COMMISSION MEETING The year end meeting of the City Commission of the City of Holton was held at 9:00 A.M. in City Hall on Wednesday morning, December 31, 2003. Commissioners Janet Zwonitzer, Jim Ketron and James Jacobs were present. Commissioners Rodney Miller being absent. Mayor Richard Mulroy called the meeting to order. Mayor Mulroy opened the Public Hearing for the proposed 2003 budget amendments. There was no public input. Hearing was closed. Jim Ketron moved the 2003 City budget be amended as published. James Jacobs seconded the motion. Vote thereon: all, yes. James Jacobs moved the City of Holton books be closed for 2003. Jim Ketron seconded the motion. Vote thereon: all, yes. Janet Zwonitzer moved the books for 2004 be opened. James Jacobs seconded the motion. Vote thereon: all, yes. Upon motion, meeting was adjourned. Pat McClintock City Clerk


City Commission Minutes - 2002
City Commission Minutes - 2001
Holton City Hall
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Holton, Kansas 66436
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